# Brown v. West

Aggregated by Superinsight from public-domain sources, as of 2026-09-08. Domain: va/cavc.

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## Brown v. West, 12 Vet. App. 388 (1999) {#8205523}

*12 Vet. App. 388*

_Brown v. West, 12 Vet. App. 388, decided 1999-05-11._

ORDER

PER CURIAM:
The appellant appeals an April 15, 1998, Board of Veterans’ Appeals (Board or BVA) decision which denied claims for (1) service connection for left ear hearing loss; (2) increased evaluation for the veteran’s service-connected right ear sensorineural hearing loss; and (3) increased evaluation for the veteran’s service-connected post-traumatic stress disorder (PTSD). Following the Secretary’s designation of the record, the appellant counter designated four documents. On February 11, 1999, the Secretary filed a motion to exclude one of the counter designated documents, specifically item number 2, asserting that the document was not contained in the appellant’s claims file. The appellant, who is represented by counsel, has filed a response in opposition to the Secretary’s motion.

The document at issue consists of sections from the VA Physician’s Guide, Mental Disorders (Guide), specifically (1) Section 1.10 Severity of Disability; (2) Physician’s Guide, Re-Examination, 9411; and (3) PTSD Examination worksheet. The Secretary, citing Bell v. Derwinski, 2 Vet.App. 611 (1992) (per curiam order), argues that while the counter-designated document was VA generated, it is not the type of document that could “reasonably be expected to be part of the record.” Further, the Secretary, citing Allin v. Brown, 6 Vet.App. 207 (1994), notes that the Court has recognized the Guide as a reference material and argues that since the Guide does not have the force of statute or regulation, it is not a document upon which the Board must rely. The Secretary notes that the Guide was not specifically (or otherwise) relied on or even mentioned in the Board’s decision on appeal. Further, the Secretary indicates that he has represented to the appellant that he has no objection to the material being appended to the appellant’s brief.

The appellant, citing Bell, argues that the document should be included in the record. Further, the appellant asserts that the BVA consults the Guide in adjudicating cases to determine whether an examination is adequate and thus it “reasonably could be expected” that the Guide is contemplated by the Board in determining the adequacy of a ratings examination.

The governing statute for this Court’s review of decisions of the BVA is 38 U.S.C. § 7252(b), which provides that “[r]e-view in this Court shall be on the record of *390proceedings before the Secretary and the Board.” See Rogozinski v. Derwinski, 1 Vet.App. 19 (1990). The purpose of the record on appeal is to provide the Court with the facts as known to the Board at the time of its decision and to document the procedures followed in adjudicating the appellant’s claim. In short, its purpose is to provide evidence relevant to the appellant’s claim. See U.S. VetAjpp. R. 10(b) (“[T]he record on appeal may not include materials not relevant to the issues on appeal.”); Winsett v. West, 11 Vet.App. 455, 456 (1998). In this case the appellant’s pleadings reveal that he wishes to offer the Guide as a standard against which to judge the particular facts of this case. It appears that the appellant seeks to use the Guide not as evidence, but rather in the nature of an authority, such as a statute or regulation. Accordingly, because it is not being offered to prove a substantive or procedural fact, the Guide sections cannot be included in the record. The Court notes that, as the Secretary has suggested, it would be appropriate for the appellant to append the disputed pages to his brief if he cites to them as supplemental authority in his brief. Cf. Allin, 6 Vet.App. at 214 (Guide does not have force of statute or regulation, and, therefore, is not document binding upon VA.)

On consideration of the foregoing, it is

ORDERED that the Secretary’s motion is granted. The document counter designated by the appellant and opposed by the Secretary will not be included in the record. It is further

ORDERED that the Secretary, within 14 days after the date of this order, and pursuant to Rule 11 of this Court’s Rules of Practice and Procedure, transmit to the Clerk and serve on the appellant the record on appeal. It is further

ORDERED that this appeal is returned to the single judge for disposition of all remaining issues.

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## Brown v. West, 13 Vet. App. 88 (1999) {#8205573}

*13 Vet. App. 88*

_Brown v. West, 13 Vet. App. 88, decided 1999-10-13._

NEBEKER, Chief Judge:
On September 23, 1998, the appellant filed his Notice of Appeal (NOA) from a May 18, 1998, Board of Veterans’ Appeals (Board or BVA) decision. The Secretary *89moved to dismiss the appeal because the appellant’s NOA was received by the Court 128 days after the BVA mailed its decision. The Court dismissed the appeal in a single-judge order of February 18, 1999, for lack of jurisdiction. Pursuant to Rule 35(b) of the Court’s Rules of Practice and Procedure, on March 11, 1999, the appellant filed a motion for a panel decision which the Court now grants. The issue is whether the veteran’s letter to the Chairman of the BVA, within the 120-day NOA period, tolled the running of that period so that the NOA, filed 128 days after the Board’s decision, was timely. In determining our jurisdiction, we look to that letter to determine whether it was a request for reconsideration, or should have been so treated by the Chairman. We hold that the letter did not toll the running of the NOA period because it was not a request for reconsideration or the functional equivalent of one. Accordingly, the Secretary’s motion to dismiss will be granted.

Not surprisingly, the parties take opposite views as to the letter. The appellant argues that “[t]he BVA abused its discretion by not treating Mr. Brown’s August 11, 1998, letter as a motion for reconsideration.” (Appellant’s motion at 2). Of course, the BVA had no power in the matter; reconsideration is for the Chairman to order, and generally his actions denying such requests are beyond the jurisdiction of this Court. Mayer v. Brown, 37 F.3d 618 (Fed.Cir.1994).

The question whether we can decide what effect the August 1998 letter had on the finality of the Board’s decision has been decided by Blackburn v. Brown, 8 Vet.App. 97, 101 (1995). We, however, decline the invitation by the Secretary and the veteran to apply an abuse of discretion standard to the Chairman’s determination that the letter did or did not toll the NOA period. To do so would be a review of the Chairman’s action, which Mayer precludes. We will, thus, look to that letter and make our own decision as to its effect on the tolling question. First, however, we must examine the requirements of a motion for reconsideration to determine whether the appellant’s August 1998 letter satisfies those requirements.

The substantive requirements for a motion for reconsideration of a BVA decision, found at 38 C.F.R. §§ 20.1000-1003, are in pertinent part:

[A motion for reconsideration] must ... set forth clearly and specifically the alleged obvious error, or errors, of fact or law in the applicable decision, or decisions, of the Board or other appropriate basis for requesting Reconsideration. If the applicable [Board] decision, or decisions, involved more than one issue on appeal, the motion for reconsideration must identify the specific issue, or issues, to which the motion pertains. Issues not so identified will not be considered in the disposition of the motion.

38 C.F.R. § 20.1001(a). Furthermore, the Court notes that it is VA’s practice to attach a copy of VA Form 4597 to their decisions when they are mailed to a veteran. VA Form 4597 provides notice of the administrative and appellate rights available to a veteran pursuant to a Board decision and states in the paragraph labeled “Motion for Reconsideration”:

[The appellant] can file a “motion” asking the BVA to reconsider its decision by writing a letter to the BVA showing why [the appellant] believe[s] that the BVA committed an obvious error of fact or law in its decision in your appeal, or showing that new and material military service records have been discovered that are applicable to your appeal. If the BVA decided more than one issue, be sure to tell us which issues you want reconsidered. Address your letter to: Director, Administrative Service (014), Board of Veterans’ Appeals.... There is no time limit for filing a motion for reconsideration.

VA Form 4597, ¶ (1). VA Form 4579 provides a more understandable interpreta*90tion of the requirements of a motion for reconsideration.

Duplicates of the Board decision before the Court in this appeal do not reflect the inclusion of a copy of VA Form 4579. However, in a sworn statement, the Vice Chairman of the BVA, Richard B. Stande-fer, declared that “[attached to the copy of the Board’s decision mailed to [Mr. Brown] was a copy of VA Form 4597, which provides notice of the various administrative and appellate rights options available in the event an appellant is not satisfied with the Board’s decision.”

The appellant’s August 1998 letter stated in pertinent part: “It is my intent and is further requested that this decision be appealed [sic] in the appropriate manner and that a hearing be scheduled in which I may appear and present personal testimony and additional evidentiary material.” He also sought information “outlining my rights and responsibilities related to this process.” (Exhibit 1 attached to the Secretary’s January 25, 1999, response to the Court’s January 13, 1999, order.) The letter made no mention of reconsideration.

The August 1998 letter did not comport with the requirement that it “set forth clearly and specifically the alleged obvious error, or errors, of facts or law,” as required by 38 C.F.R. § 20.1001(a), nor did it reveal “why [Mr. Brown] believe[ed] that the BVA committed an obvious error of fact or law in its decision ... or show[ ] that new and material military service records [had] been discovered that [were] applicable to [Mr. Brown’s] appeal” per VA Form 4597.

Furthermore, the Court notes that the appellant had appealed three separate issues to the Board. These include: (1) entitlement to service connection for a left ankle condition; (2) the question whether new and material evidence had been received sufficient to reopen an administrative decision addressing the appellant’s character of discharge during the period from June 11, 1981, to June 11, 1985; and, (3) entitlement to service connection for post traumatic stress syndrome (PTSD). See Marvin D. Brown, BVA 95-33 645, at 1 (May 18, 1998). Again, the August letter did not comport with the requirement that a motion for reconsideration must “identify the specific issue, or issues, to which the motion pertains,” as required by 38 C.F.R. § 20.1001(a), nor did it “tell [the Board] which issues [Mr. Brown] want[ed] reconsidered” per VA Form 4597. Thus, the August 1998 letter does not satisfy the most basic requirements of a motion for reconsideration.

Whether the letter could operate as the equivalent of a motion for reconsideration is another question. The Secretary’s memorandum response to the Court’s order of May 13, 1999, addresses whether, in the ex parte, nonadversarial VA process, that letter could operate as the equivalent of a request for reconsideration. Essentially, the Secretary argues that the August 1998 letter “lacked the indicia of a reconsideration request,” and the Chairman did not abuse his discretion in determining so. Secretary’s June 30, 1999, response to the Court’s May 13, 1999, order at 7-9. In his response, the Secretary distinguishes the instant case from the similar case of Perez v. Derwinski Id. at 4-5. The veteran’s counsel has not sought leave to respond to that memorandum. Under the circumstances, elaboration on the distinctions between Perez and the instant case will be helpful.

In Perez, the content of a veteran’s post-decisional correspondence with the Board was a key focal point in assessing the application of the tolling doctrine. See Perez v. Derwinski, 2 Vet.App. 149 (1992). After the veteran’s initial request for Board reconsideration of its decision was denied by the chairman, the veteran sent a second letter, and later a third letter requesting reconsideration. The latter two letters were answered unfavorably, but neither was treated by the Board as a motion for reconsideration even though they, like the first letter, gave the issue of service connection and failure to apply the *91reasonable doubt doctrine as the reasons for asking for reconsideration. Perez, 2 Vet.App. at 149-50. The Court, taking cognizance of the regulatory requirement that a motion for reconsideration set forth clearly and specifically the alleged obvious errors of fact or law in the Board’s decision, concluded that each of the veteran’s three letters should have been considered motions for reconsideration, as there was no legal requirement that each succeeding reconsideration motion contain new allegations of error of fact or law. Id. at 150. Specifically, the Court noted that “[a]ll three of the appellant’s letters gave the issue of service connection and failure to apply the doctrine of reasonable doubt as the reasons for asking for reconsideration and ‘re-review.’ ” Id. at 149. There is nothing of the kind in Mr. Brown’s August 1998 letter. The Perez decision is an example of a factual situation so different from the instant case as to demonstrate consistency between these two holdings as to what tolls and what does not toll an NOA period. Thus, the Court holds that the August 1998 letter is not the equivalent of a request for reconsideration; at best, it is a request to present additional evidence at a hearing. As such it does not operate to toll the 120-day NOA period.

The veteran now argues that he was “induced or tricked” into missing the 120-day deadline because the VA informed him that to continue his appeal, he could send an NOA to the BVA. He relies on Bailey v. West, 160 F.3d 1360, 1364 (Fed.Cir.1998). In his January 4, 1999, response to the Court’s December 4, 1998, order to show cause why the appeal should not be dismissed, counsel for the veteran says it should not be dismissed because the veteran acted “[u]pon information and belief ... [that] approximately six weeks after the [Board’s] decision ... [t]he VA Regional Office told him that he could appeal to either the Court or the BVA within the 120-day period by sending a letter to either stating that he wished to appeal.”

This allegation is not documented in the material before the Court and can play no part in our discussion of the disposition of the motion to dismiss. The Board’s decision is in the material before the Court and the “Notice of Appellate Rights” (Brown, BVA 95-33 645, at 11) clearly and correctly informed the veteran of those rights and his responsibilities. Cummings v. West, 136 F.3d 1468 (Fed.Cir.1998). Under these circumstances the Bailey decision, is inapposite to this case.

The veteran also argues that the appeal should be dismissed as premature because, in his view, the August 1998 letter is a request for reconsideration yet to be acted upon by the Chairman. Our holding that the letter is not a reconsideration request is dispositive of this argument.

Accordingly, the single-judge order of February 18, 1999, is REVOKED and, for the reasons stated above, the Secretary’s motion is granted and the appeal is DISMISSED.